How to create Items records

Introduced with the Standard Model, Items data sources are used to document and track collection items involved in day to day activities like loans and exhibitions. In prior Model Applications, when a collection item is on loan its Catalogue record (with details about the item) links directly to a Loans record (with details about the loan); what is lacking is somewhere to record details about the item in the loan, to track the status of each item as it navigates the loan workflow, or to plan actions that impact an item's involvement in the loan. The same is true of items involved in acquisitions, exhibitions and collections audits. Items data sources fill this gap by providing a place to manage and document each item individually as it participates in activities like loans and exhibitions. They include Acquisition items, Exhibition items, Loan items and Collections audit items.

Read on for details about how to create each type of Items record:

• How to record and manage Acquisition items
• Exhibition items is documented alongside Exhibitions and venues in How to manage exhibitions, venues and exhibition items
• How to record and manage Loan items
• Collections audit items is documented alongside Collections audit in Locations checking: Collections audit and Collections audit items.