The Search box

The Search box opens when you:

In the Search box you configure your search:

Search <data source>

Note: If you have already run a search in this data sourceClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on. since logging in to Collections, the Search box will remember which tab you were last on, and any search criteria you last specified. Change tabs as required and be sure to remove any search values and conditions you do not need for your current search. To remove all search values and conditions, select Clear.

Three tabs are available:




The Standard tab provides a simple form for searching indexed fieldsClosed An index is a database table designed to speed up the search of a frequently queried field (it only contains values from the field and the id number of records in which that value appears). The Standard search tab only searches indexed fields. Non-indexed fields can be searched in an Advanced search, but these searches are slower as the search engine checks the full contents of each record for the search value. in a data source. The tab contains a series of access points: these typically comprise a label (naming the field / fields to be searched) and a search field in which you specify a value that will be searched for. An access point is a user-friendly way to search an often used field (e.g. Record Number) or combination of fields (e.g. Simple search), or to execute a search statement (called a fixed queryClosed A fixed query is an access point on the Standard search tab (an access point is a user-friendly way to search across one or more fields). Although it can look like any other access point that queries a single field (e.g. Record number), a fixed query is a complete search statement that can query multiple fields. A label will indicate the scope of the query (e.g. Issued and overdue). Two types of fixed query access point can be added to the Standard search tab: one requires no search value (it is activated by ticking a checkbox in Collections 1.16 onwards or entering an asterisk in the search field in earlier versions); the other requires some value to be entered in the search field.). Enter a search value in one or more search fields, take advantage of search operators to control how a search term is treated in a field (equals, does not equal, contains, etc.); as well as Boolean operators (AND, OR) to determine whether a record has to meet all requirements specified to be returned by the search.

Details here.


On the Advanced tab it is possible to search all available fields in the data source by constructing a search statement. This is a powerful search option but does require some understanding of the Collections search language when constructing a statement.

Details here.

Saved searches

Groups of records returned by a search, and the search criteria (the search terms and any modifiers) used to perform a search can be saved and accessed at any time from the Saved searches tab.

Details here.