Exhibitions and venues

Provide various metadata describing the exhibition (Category and Exhibition type, both Linked fields A type of field used to link one record to another. A Linked field is a drop list of values (records that the field can link to). When a link is made, the field stores a reference to the linked record (a linkref). to the Thesaurus), various dates (proposed and actual start / end dates), and attendee count. Description and Reason are long text fields and will expand

Provide an alternative title if required in Alternate title. Title type is a Linked field A type of field used to link one record to another. A Linked field is a drop list of values (records that the field can link to). When a link is made, the field stores a reference to the linked record (a linkref). to the Thesaurus with descriptive terms for the type of alternate title (e.g. brief name, short form). Start typing a descriptive term for the alternate title and select it from the drop list, or click the Link icon to display the Find data for the field box; search for the relevant term or create a record in the Thesaurus and link to it (if authorized to do so).

Details about working with the Find data for the field box can be found here.

A reference number for the record. If you do not provide a reference number, a number is automatically assigned when the record is saved.

Text field (will expand to hold a significant amount of information). Provide details about the exhibition such as the theme, content, layout, and any notable features or highlights. The description aims to give a comprehensive overview of what the exhibition entails.

Numeric field. Record how many people attended the exhibition.

Repeatable Linked field A type of field used to link one record to another. A Linked field is a drop list of values (records that the field can link to). When a link is made, the field stores a reference to the linked record (a linkref). to venue records in Exhibitions and venues. List the venue(s) at which the exhibition will take place. Start typing the venue title (if known) and select it from the drop list, or click the Link icon to display the Find data for the field box; search for the relevant venue or create a record in Exhibitions and venues and link to it (if authorized to do so).

Details about working with the Find data for the field box can be found here.

The Title(part_of (bt)) field in each linked venue record will automatically update to display the title of this exhibition.

Drop list of values. Track and manage the current status (approval) of the exhibition from pending through to completed:

• pending
• pending approval
• approved
• accepted
• open
• suspended
• completed
• rejected
• cancelled

The date on which the status was set.

Type a date or click the Calendar icon to select a date (details about date fields and how to use the Calendar can be found here).

Add any important details about the status change.

Provide details, including contact details, of one or more sponsors of the exhibition.

Repeatable Linked field A type of field used to link one record to another. A Linked field is a drop list of values (records that the field can link to). When a link is made, the field stores a reference to the linked record (a linkref). to References and citations. List one or more publications (typically a catalogue) for the exhibition. Start typing the title of the publication (if known) and select it from the drop list, or click the Link icon to display the Find data for the field box; search for the relevant publication or create a record in References and citations and link to it (if authorized to do so).

The Associations panel provides more opportunity to list relevant publications.

A Linked field A type of field used to link one record to another. A Linked field is a drop list of values (records that the field can link to). When a link is made, the field stores a reference to the linked record (a linkref). to the Thesaurus. Start typing the term for a Theme list and select it from the drop list, or click the Link icon to display the Find data for the field box and search for the relevant theme list.

When a Theme list is selected, the Theme, Subtheme 1, Subtheme 2, etc. fields will only list exhibition themes in the selected Theme list. Furthermore:

• Theme will only list terms immediately below the top level in the hierarchy (Level descriptor = 2);
• Subtheme 1 will only list terms where Level descriptor = 3); and so on.

If there is no suitable Theme list, ignore this field and search for and select appropriate themes and subthemes in the Theme and Subtheme 1, Subtheme 2, etc. fields.

Repeatable group of fields. Identify one or more people or institutions involved with the exhibition in some way that is not recorded elsewhere in this record.

A Linked field to the Thesaurus with values such as featured artist. Select (or add) a term that captures the party's relationship with the exhibition.

Repeatable group of fields. Compare to themes and subthemes (described above), which represent a structured hierarchy of thematic concepts for an exhibition. In Subjects you would list and describe one or more subjects that relate to the exhibition in some way but which are not part of the conceptual mapping defined by themes. Subjects are another way of categorizing and organizing the content of the exhibition.

The availability of date fields (Start date and End date) when defining subjects allows you to provide a temporal context for a subject; for instance, if the subject is Fashion in the 60s, you could specify a suitable Start date and End date (e.g. 1 January 1960 to 31 December 1969).

Repeatable group of fields. Both Catalogue and Citation are Linked fields to References and citations. List one or more catalogues (publications) for the exhibition and / or publications which cite the exhibition or items in it.