How to create Catalogue records

The Model Application is the data management heart of Axiell Collections and it is available in a range of configurations that support the business processes and collections management needs of different types of organization:

  • Archive
  • Library
  • Museum

Various combinations are available for multidiscipline collections:

  • Archive+Library
  • Archive+Museum
  • Library+Museum

The XPlus model is available for organizations that manage all three types of collection:

  • Archive+Library+Museum

An essential difference between configurations of the Model Application is the set of data sourcesClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on. available in each and therefore the business processes supported. The data management needs of museums differ from those of film institutes, which differ again from archives and libraries, and tailored sets of data sources are provided for these different types of collection, starting with specialized catalogues: Moving image catalogue, Object catalogue, Archives catalogue, Library catalogue.

Before we begin

The focus in these examples is on identifying what data is typically recorded when creating records and a basic level of understanding about how to create records and edit different types of fields is assumed. Full details about adding and editing records can be found How to add, edit and save records.

This documentation is written for the latest version of the Axiell Collections Software and assumes an implementation based on Model Application version 5 or later. If you're unfamiliar with the difference between the two and how they work together, the description here is worth reading. Keep in mind that the data sources available to you will depend on the version and configuration of the Model Application implemented for your institution and you may find that the data sources used in these examples differ from the version used in your implementation of Axiell Collections, or they may in fact not be available in your implementation (Deaccessions and disposals for instance was introduced with the Standard Model). You will find details about data sources and the version of the Model Application they were introduced with here.

However, even if your version of Axiell Collections is not exactly the same as the version used in these examples, the general approach to record creation is the same; just be sure to select the appropriate data source for your records.

In this section we demonstrate how to document each type of Catalogue record: