Archives: how to accession and catalogue archival material

Recording details about archival material can involve the creation of records in two or even three data sourcesClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on. depending on your institution's policies. The Accessions data source is designed for recording the acquisition of archival materials and is suitable for most archival collections; however the Acquisitions & acquisition proposals data source (which was designed for museum collections) includes fields that allow for a more extensive documentation of acquisitions, including planning for future acquisitions. Your institution may choose to use either or both of these data sources to record the acquisition of archival material.

For the most part however, the Accessions data source is sufficient for recording the acquisition and accession of archival material (material that has been acquired but not yet catalogued), and the Archives catalogue is used to catalogue the archival material. This is the approach taken in the walk-through below.