Add media and associate it with records throughout Collections

Media files are stored and managed in a dedicated data source called Media in the Standard Model or Multimedia documentation in older Model Applications. A record is created for each media file (image, video, audio, etc.) added to Collections and these media records are available to be linked to other records throughout Collections, typically on a Media (or Reproductions) panel in Record details View using the Reference field:

media.reference (FN)

The Reference field (reproduction.reference (FN) or media.reference (FN)) is typically repeatable and more than one occurrenceClosed If a field in the current record can have more than one value, we add an occurrence of the field for each value (e.g. a book can have multiple authors so we add an occurrence of the author.name (au) field for each author). An occurrence can be a member of a group of fields, and adding an occurrence of the field adds all members of the group at once. can be added, which allows multiple media files to be associated with a record.

Records can be added to the Multimedia documentation data source directly and indirectly.

In the direct method we create a record in Multimedia documentation and upload a media file to it, recording as much detail about the media as we have. The media can then be associated with a record in another data source by linking to this Multimedia documentation record:

In the indirect method we upload a media file to a Reference field in another data source (Persons and institutions for example); this automatically creates a basic record for the media in Multimedia documentation and forms the link between the two data sources.

Download media

Whichever method you use to upload media to Collections, when you save your record, the Upload button changes to Download , allowing you to download the media file to your device: