Object catalogue: how to create an object record

A Museum record might capture details about an individual item in your collection (a tea cup for example) or a collection of objects (a tea set for example).

To record details about objects in your museum collection:

  1. Select New in the Main menu.

    The Select data source box displays with a list of all data sourcesClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on. you are authorized to work with:

    Select data source

    We record object details in the Object catalogue data source.

    Object catalogue contains records of museum-style collections, including items that are in your permanent collection, on loan, and disposed of. This data source implements the Spectrum 5.0 Cataloguing rules for museums.

  2. Double-click Object catalogue.

    A new record opens in Record details View ready for editing:

    Record details View

  3. If the Identification panel is closed (as above), click anywhere in its title bar to open the panel and view all available fields:

    Identification tab

    You will see that the Management status field already holds a value2; this is a default value. Your Application Administrator can specify that a value displays in a field by default whenever a record is created. A default value is the most commonly used value in a field and is intended to save time and effort during data entry. It can be overwritten at any time.

  4. Commence adding details to the record.


    Fields are grouped in a series of panels in Record details View and in this example we work through the panels in the order in which they typically appear in Collections. Following this sequence of panels when adding data to a new record provides a useful workflow:

  5. Save the record.

To create another record: