Standard search

The Standard tab provides a simple form for searching indexed fieldsClosed An index is a database table designed to speed up the search of a frequently queried field (it only contains values from the field and the id number of records in which that value appears). The quick search option in the Result set View toolbar and the Standard search tab only search indexed fields. Non-indexed fields can be searched in an Advanced search, but these searches are slower as the search engine checks the full contents of each record for the search value. in a data source. The tab contains a series of access points: these typically comprise a label (naming the field / fields to be searched) and a search field in which you specify a value that will be searched for. An access point is a user-friendly way to search an often used field (e.g. Record Number) or combination of fields (e.g. Simple search), or to execute a search statement (called a fixed queryClosed A fixed query is an access point on the Standard search tab (an access point is a user-friendly way to search across one or more fields). Although it can look like any other access point that queries a single field (e.g. Record number), a fixed query is a complete search statement that can query multiple fields. A label will indicate the scope of the query (e.g. Issued and overdue). Two types of fixed query access point can be added to the Standard search tab: one requires no search value (it is activated by ticking a checkbox in Collections 1.16 onwards or entering an asterisk in the search field in earlier versions); the other requires some value to be entered in the search field.). Enter a search value in one or more search fields, take advantage of search operators to control how a search term is treated in a field (equals, does not equal, contains, etc.); as well as Boolean operators (AND, OR) to determine whether a record has to meet all requirements specified to be returned by the search:

Standard search tab

Notes

Running a search on the Standard tab can be as simple as entering a value in a search field and pressing Find.

You have many more options to configure a search on the Standard tab however:

A default set of access pointsClosed An access point is a user-friendly way to search a field or combination of fields or to execute a search statement (known as a fixed query). Access points are found on the Standard tab of the Search box and most often comprise a label (naming the field / fields to be searched) and a search field in which you enter or select a value to search for. Only indexed fields can be set up as access points (an index is a database table designed to speed up the search of frequently queried fields; it only contains values from a field and the id number of the records in which that value appears). Non-indexed fields can be searched on the Advanced search tab. is specified for each data sourceClosed The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on.. If you wish to search a field that is not available on the Standard tab or you wish to reorder access pointsClosed An access point is a user-friendly way to search a field or combination of fields or to execute a search statement (known as a fixed query). Access points are found on the Standard tab of the Search box and most often comprise a label (naming the field / fields to be searched) and a search field in which you enter or select a value to search for. Only indexed fields can be set up as access points (an index is a database table designed to speed up the search of frequently queried fields; it only contains values from a field and the id number of the records in which that value appears). Non-indexed fields can be searched on the Advanced search tab. on the tab, select Settings:

  1. (Optional) If you would like to know how many records will be returned by your search, select Count. A pop-up box will indicate how many records will be found.

  2. Select Find or press ENTER to run the search.

    Any records returned by your search can be viewed in one or more of the Collections Display Views.