What's new in the Help

Release notes for Collections 1.19.2 added with details about New Features and Issues Resolved.

Release notes for Collections 1.19.1 patch release added with details about Issues Resolved.

Description of the Uploaded templates data source available with Model Application 5.2 (and in earlier Model Applications with some configuration). Information in How to print your record data updated.

Details about how to sort records returned using the random operator.

Details about searching specifically for a special character.

Details about the Invalid object name 'CTE_X' error and a workaround.

Explanation and solution for tables displaying on top of each other when your record data is printed using a Word template.

New section added to the Help to hold details of error messages. A work in progress.

Release notes for Collections 1.17.1 added with details about a changed feature and Issues Resolved.

The documentation about Record details View previously noted that two shortcuts were not working, ALT+N (add new record) and CTRL+S (save the record). Both shortcuts now work.

More detail provided about the difference between the Axiell Collections software and the Collections Model Application. Links provided to release notes for the current and prior versions of the Model Application.

Release notes for Collections 1.16.1 added with details about Issues Resolved.

Release notes for Collections 1.16 added and the user documentation updated to reflect new and changed functionality.

Release notes for Collections 1.15.1 added with details about Issues Resolved.

Release notes for Collections 1.14.1 added with details about Issues Resolved.

Release notes for Collections 1.14 added and the user documentation updated to reflect new and changed functionality.

Details about various Domain settings specified in settings.xml updated.

Release notes for Collections 1.13.1 added with details about Issues Resolved.

Details about how and when to use the Expand search operator revised.

The behaviour of the Re-run button on the Saved searches tab of the Search box has changed: it re-runs a search and retrieves all records that match the criteria of the saved search but does not update the Hits column.

The Re-run button on the Manage saved searches box has been renamed Update: when selected it updates the number of matching records in the Hits column.

Clarification about removal of an occurrence If a field in the current record can have more than one value, we add an occurrence of the field for each value (e.g. a book can have multiple authors so we add an occurrence of the author.name (au) field for each author). An occurrence can be a member of a group of fields, and adding an occurrence of the field adds all members of the group at once. using the Search and replace tool.

New topic stepping through the accession and cataloguing of archival material.

Release notes for Collections 1.12 added and the user documentation updated to reflect new and changed functionality.

New features include:

• <Simple search> can be added to the Standard search tab
• Record merging
• Improvements in handling occurrences
• Improvement to Set(s) box in Advanced search
• Improved visibility of previous search values on the Standard search tab
• Limit searches to a subset of records: the Filter option
• Additional information included in browser tab
• Improvements to Main menu icon
• Conditional hiding of Download button for Image and Application fields
• Filter button renamed Extend search in Find data for the field box
• Spanish system texts added
• New SDI implementation with background service
• Deleting entries from the Scheduled tasks box
• Restoring deleted records
• Security and other configuration improvements: details for Application Administrators

The first of several planned How do I... ? topics is now available, this one stepping through the creation of a Museum (object) record.

Details about Issues Resolved with the latest Collections 1.11.2 build.

When more than one media file is linked to a record, it is possible to specify which media file displays first when the record is viewed in Media viewer by specifying that a media file is preferred. Details added to the Media viewer page.

Details about New Features and Issues Resolved with the latest Collections 1.11.1 build.

Release notes for Collections 1.11 added and the user documentation updated to reflect new and changed functionality.

New features include:

• Accessibility improvements
• Store and use favourite values when editing records
• Purging saved searches
• Performance increase for records with many links
• Distinguishing between indexed and non-indexed fields
• Exporting the current interface language values in Enumerative fields
• Availability of Copy record and Record templates functions
• Importing non-unique location names
• Running import jobs in the background
• More ways to view Record history
• Partial clean-up of Related records View

Details about working in a multilingual system have been added:

• Working in multilingual systems
• Multilingual fields
• Searching in a multilingual system

Details about searching fields in a linked data source. With the Advanced search Indirection option we are able to search any field in a linked data source The management of a collection can involve a vast amount of information about objects / items / books, people and organizations, events, administration and more. This information is stored as records in data sources. Each data source stores a specific type of information: details about collection items, people, events, loans, and so on..

For example, while it is possible to search the Object catalogue for creators by their name, we cannot search the Object catalogue itself for creators whose nationality is, say, Russian. But that information is stored in records in Persons and institutions. If we were searching Persons and institutions for people whose nationality is Russian, we would specify this search:

nationality = Russian

To search the Object catalogue for objects created by someone whose nationality is Russian we use the Indirection option:

creator -> nationality = Russian

The Online Help for users of Axiell Collections has been redesigned and rewritten and is up to date with Collections release 1.10.1. It will be extended with several new sections in the near future (details here).

Administration of Collections is documented elsewhere and the Administration section in this Help is intended to supplement the user documentation with more advanced information rather than to provide full details for Administrators. It remains a work in progress: as content is finalized it will be pushed live to this site.